Royal Institute of British Architects stages

Policies, procedures and associated actions and forms required at RIBA Stages 0-7.

Stage 0: Strategic definition

Policy/procedure

• PMO Process Map (PDF, 165KB)
  • Major projects stakeholder map (PDF, 131KB)
• PMO Handbook (PDF, 8.1Mb)
  • PMO completion guide for project managers (PDF, 362KB)
• Governance Guide for minor and small works (PDF, 1Mb)
  • Strategic business case (PDF, 31KB)
  • Outline project proposal (PDF, 28KB)
  • Full business case template (PDF, 41KB)
• Design Guides

Forms

• Project implementation (PDF, 38KB)
• Project file creation (PDF, 211KB)
• Project directory (PDF, 32KB)
• Reasonable adjustments information (Completion of an Equalities Impact Assessment is mandatory for all projects).
• Change control request process (PDF, 228KB)
  • Change control request template (XLS, 52KB)
  • Preconstruction change control request (XLS, 23KB)
  • RIBA sign off (XLS, 29KB)

Stage 1: Preparation and brief

Policy/procedure

• Project board terms of reference (PDF, 113KB)
  • Project implementation (PDF, 38KB)
  • Agenda (PDF, 66KB)
  • Minutes (PDF, 68KB)
  • PM report (PDF, 899KB)

Forms

• Meeting and report schedule (XLS, 23KB)
• Project risk register (XLS, 412KB)
• Asbestos management
• Project charter (XLS, 19KB)
• Project progress monthly dashboard (XLS, 45KB)
• PM master checklist (XLS, 50KB)

Stage 2: Concept design

Policy/procedure

• Procedure to update building condition survey (PDF, 100KB)
• Procurement
• Smarter purchasing guides (Sharepoint access required)

Stage 3: Developed design

Forms

• RIBA 3 checklist (XLS, 15Mb)
• Design guides

Stage 4: Technical design

Policy/procedure

• Supplier indemnity and insurance cover (Sharepoint access required)
• Procedure to update building condition survey (PDF, 100KB)

Forms

• RIBA 4 checklist (XLS, 54KB)
• University of Leicester Attestation Page (docx, 26KB) 
• Memo to Registrar and Chief Operating Officer (docx, 24KB)
• Budget change request form (XLS, 24KB)
• Snag inspection sheet (XLS, 28KB)
• Contractor pre-start meeting agenda (docx, 33KB)

Stage 5: Construction

Policy/procedure

• Health and safety file procedure (PDF, 134KB)
  • Contractor prestart meeting agenda (docx, 33KB) 
• Communications of works (PDF, 84KB)
  • Template for notification of works (docx, 26KB)
  • Raise interim payment notice (docx, 32KB)
  • Pay less notice (docx, 71KB)
  • Certificate of payment (docx, 56 KB)
  • Certificate of extension time (docx, 373KB)
  • Certificate of PC (docx, 373KB)
  • Certificate of Non-completion (docx, 373KB)
  • Certificate of making good defects (docx, 374KB)
  • Snag inspection sheet (XLS, 28KB)

Stage 6: Handover/closeout

Policy/procedure

• Manual handover signoff (PDF, 63KB)
• Procedure to update building condition survey (PDF, 100KB)

Forms

• Soft landings (xls, 62KB)
• Handover checklist (docx, 369KB)
• Consultant evaluation (xls, 36KB)
• Snag inspection sheet (xls, 28KB)
• Practical completion inspection checklist temporary revision (docx, 94KB)

Stage 7: In use

Policy/procedure

• Post occupancy evaluation procedure (PDF, 367KB)