School of Education - PGCE privacy notice

The School of Education is part of the University of Leicester. The University of Leicester is the Data Controller for your information.

This privacy notice explains how we use your personal information and your rights regarding that information.

What information are you collecting?

• Personal Identification data
• Financial data
• Data relating to complaints (by or against a student)
• Data relating to Fitness to Practise concerns
• Data relating to Professionalism concerns
• Data relating to attendance
• Data relating to Appeals
• Data relating to academic and/or professional progression (including examination results)

In addition, the School of Education will process special category data (health issues) or gender, criminal convictions data, police cautions and DBS checks.

Why are you collecting my data?

The School of Education needs to be able to ensure that students graduating with degrees of PGCE are fit to practise and therefore eligible for pre-registration with the Department for Education. We also provide references to future employers of our students and need this data to complete these requests and have certain reporting duties to Ofsted that also requires this data be collected.

How will you use this data?

The School of Education will use the data to select and admit students to the course; to monitor and support the students during their time on the course; to assess students’ progression; for safeguarding purposes and the promotion of students’ welfare; to allow students to pre-register and gain a Department for Education TRN number; to facilitate students’ applications for their first job; and to promote and protect the safety of children and young people.

Data may also be used for administrative purposes, for example, to undertake statistical analysis and to deal with grievances, disciplinary action, complaints or enquiries.

The School of Education may disclose a student’s personal data and special category data to external agencies to which it has a legal obligation: for example: the Disclosure Barring Service; Ofsted; Department for Education and other such organisations for defined purposes.

What is the legal basis for processing the data?

The School of Education’s legal basis to process a student’s personal data is for the compliance of a legal obligation stated in the Education Act 2011 and the Apprenticeship, Skills, Children and Learning Act 2009

If you are sharing my data with others, who are you sharing it with?

• School Partners and other educational settings – could be outside the EEA
• Department for Education
• Ofsted
• Teaching Regulation Agency
• Office of the Independent Adjudicator
• University Lawyers (only when necessary for a legal claim)
• Disclosure and Barring Service
• ITT Bursary
• External Examiners

How long will you process my data for?

Data will generally be stored for six years after your last date of attendance. Certain information will be subject to different retention periods: notably, a summary academic record and information pertaining to any Fitness to Practise processes will be kept permanently. Please see the University’s Retention Policy.

What are my rights and how can I enforce them?

• Right to be informed
• Right of access
• Right of rectification
• Right to object

How do I complain to the Information Commissioner’s Office?

The Information Commissioner can be contacted on:

• Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK95AF
• 0303 123 1113
• ICO website