How do I register to attend?
Students who are eligible to attend a graduation ceremony will be invited to complete graduation registration online through My Student Record. You will receive an email to your University and personal email address with further information, including relevant deadlines.
You need to ensure you complete this, even if you are not planning on attending a ceremony.
What should I wear?
You must wear full academic dress for your ceremony. This consists of:
The colour and style of your hood indicates what sort of qualification you are receiving: for example red/grey for a BA or red/blue for a BSc.
You order your academic dress from our supplier Ede and Ravenscroft before the ceremony and collect it on campus on the day. You must order your gown by their deadline. If you do not order your academic dress in time, it won't be available on the day and you will not be able to take part in the ceremony. (You will still receive your degree).
You can wear your hat throughout the day, and you will want to wear it for your official photos, but during the ceremony itself, please take it off, and leave it on your seat when you get up to go onto the stage.
Your graduation ceremony is a formal event, so clothing underneath your graduation robes should be smart. As a general guide, imagine you are going to a quite formal wedding.
You should wear a shirt and tie or smart top/blouse, with smart trousers or skirt, or a suit or suitable dress.
You should wear smart, formal shoes. Bear in mind that you will be going up and down some steep steps and walking fairly swiftly across the stage, so choose something sensible in terms of heels!
Please do not wear the following clothing:
- jeans or denim
- casual footwear such as trainers, plimsolls or flip-flops
- T-shirts, sportswear or other casual tops
If your clothing is unsuitable, you may be turned away and unable to take part in the ceremony (you will still receive your degree).
What time should I arrive?
You will need to allow plenty of time for parking (if travelling by car), collecting your gown from the Charles Wilson Sports Hall, and walking to De Montfort Hall (a 10-15 minute walk from campus).
All graduating students should arrive at De Montfort Hall in their gown one hour before their ceremony starts, and you must be in your seat 15 minutes before the ceremony starts. Ceremonies start on time and unfortunately if you have not taken your seat before the ceremony starts, neither you nor your guests will be able to enter the auditorium until an appropriate break in the ceremony.
Where do I need to go?
You should make your way to campus first to collect your gown from the Charles Wilson Sports Hall.
When you arrive at De Montfort Hall, you need to check-in at the Graduands’ Entrance, which is to the left side. You will then be given your ticket and shown to your seat.
Your official photography will be taking place on campus (location to be confirmed) and your school/departmental reception will usually take place in the marquee on Centenary Square unless your school/department make separate arrangements.
What do I need to do once inside the Hall?
When it’s time to confer the degrees, stewards will usher graduands from your seats one row at a time and take you to the side of the stage. Please leave any belongings, including your programme and your hat, on your seat. If you have mobility difficulties, arrangements will be made to ensure you are at the side of the stage at the right time.
When your name is called out, you simply walk to the Presiding Officer, shake their hand, and cross to the other side of the stage where stewards are waiting to usher you back to your seat.
The Presiding Officer may say a few words of congratulations to you if you have won a prize or you are receiving a PhD. Please do not take selfies on stage or give the Presiding Officer a hug. Sorry - we know you're excited, but we have a lot of graduands to get through.
Can a nickname/preferred name be read out when I cross the stage?
Unfortunately we are only able to read out your official name. Preferred names will not be read out and will not appear on your awarding documents as these must match your legally recognised name in order to be valid.
Can I leave my luggage somewhere?
For security and space reasons, large personal items such as rucksacks or suitcases cannot be taken into the Hall. There is a supervised, covered storage area for these outside the Hall. (Items are accepted at the owner’s risk and neither the Hall nor the University can accept responsibility for any loss or damage.)
My contact details have changed, what’s the best way to let you know?
If any of your contact details change before your graduation ceremony, please let us know by emailing email@example.com with your full name and student ID number.
I'm appealing my result, what should I do about graduation?
If you have submitted an appeal and may be due to graduate in an up coming ceremony, you are encouraged to attend graduation to celebrate your achievements with your cohort. Please note you will not receive your degree certificate until your appeal has been concluded.
If you would prefer to wait until your appeal has concluded before attending a ceremony, please contact the graduation team as soon as possible to request to defer your attendance.
If you are appealing to rescind your award and continue with your studies, and your appeal is concluded and successful prior to your graduation ceremony, you will no longer be expected to attend. Instead you will be invited to a future ceremony once you have been awarded.
Will my name and prizes appear in the graduation brochure?
The graduation brochure (also referred to as the degree programme) will include your name in the list of awardees for your programme providing you are marked as a finalist ahead of the upcoming ceremonies and have received an award in a timely fashion after the academic boards have concluded.
If you are a late awardee not originally expected to graduate during the upcoming ceremonies, or otherwise have been added back into a ceremony at a later date (e.g. after paying your tuition fees or following an appeal outcome) it is possible that your name will not be in the graduation brochure. This is because the brochures are printed in mid December for January graduation ceremonies / early July for July graduation ceremonies.
Whether a prize is published in the brochure depends on the nature of the prize. If you are unsure you should contact your department to see if your prize qualifies for entry into the graduation brochure.