Assessing Delivery of MenB Vaccines to University Students

Information you need to know:

The Division of Microbiology and Infection is part of the University of Leicester. Further information on the institution can be found on our website.

The University of Leicester is the Data Controller for your information. The Data Protection Officer can be contacted by email: [email protected]

This Privacy Notice provides information about how the University of Leicester collects and uses your personal information.

What is ‘personal information’?

‘Personal information’ means any information which relates to or identifies you as an individual.

What information are we collecting or using?

The personal data we process about you will be your contact details and this is optional. This data will only be used to contact you about the prize draw.

In addition to this, the University may process some information about you that is classed as ‘sensitive’ or ‘special category’ personal data. In this survey we will ask about your health and your ethnicity.

The questionnaire is designed so that your responses cannot be linked to your identity. After submission, your responses will be anonymised and assigned a unique study ID, removing any identifying information.

If you choose to enter the prize draw, your email address will be stored separately from your questionnaire responses in a password-protected file on the University of Leicester's secure systems, with access limited to authorised members of the research team. It will not be linked to your survey responses or used for any other purpose.

Why are we processing your data?

This data is being collected as part of a research study to evaluate uptake of meningitis vaccine, attitudes to meningitis vaccines and knowledge of the signs and symptoms of meningitis.

The University of Leicester’s legal basis for collecting this data is:

The legal basis for processing your information is that it is necessary for the performance of a task carried out in the public interest, as permitted by the Data Protection Act 2018 and UK GDPR Article 6(1)(e).

The basis for processing special category data is that it is necessary for scientific research purposes in line with UK GDPR Article 9(2)(j).

Who will my personal information be shared with?

Your personal information will only be shared with the Chief Investigator of this study.

How long will the University of Leicester keep my data?

We will keep your identifiable information only for as long as needed to manage the prize draw. It will be deleted no later than three months after the survey closes.

What rights do I have regarding my data?

You have the right to access, correct, or delete your personal data, to object to or restrict how it is used, to request its transfer to another organisation, and to avoid decisions made solely by automated processes.

Some of the above rights are not absolute. If you want to exercise any of the rights described above, please contact the University’s Information Assurance Team via the email at the end of this notice.

We will do our best to respond quickly and within the timeframes set out by data protection law. To help us handle your request and improve our services, we may keep a record of our communications with you.

Complaints to the University:

If you are dissatisfied with the way the University have used your information, you should complain to the University’s Information Assurance Team via the email at the end of this notice.

Complaints to the ICO:

If you are not satisfied with the way the University has handled your complaint, you also have the right to raise your concerns with the Information Commissioner’s Office (ICO). The ICO is an independent authority which oversees how personal data is used. Guidance on how to contact the ICO can be found at the ICO website.

Changes to this privacy notice:

This privacy notice was published in September 2026. If you have any questions about this privacy notice or if you would like to access any of your rights, please contact Information Assurance Services: [email protected]