Lateral flow test booking privacy notice

Information you need to know

The University of Leicester is the Data Controller for your information along with the NHS and the Department for Health and Social Care, who are also Data Controllers independent to the University of Leicester. 

This privacy notice explains how we use your personal information and your rights regarding that information.

What information are we collecting?

  • First and last name and email address.

Why are we collecting your data?

For the purpose of scheduling your appointment to attend at a testing centre to take a lateral flow test. 

How we will use this data?

Collected personal data is used to register you on the Microsoft 365 booking system. 

The University does not use the information to verify identity of individuals, nor does it match the data we collect with your NHS medical record prior to the test. The University does not have access to

  1. any information to identify you when you attend for the test;
  2. the information that you input into the NHS registration portal;
  3. your test result or notification that you receive from the NHS.

Please note that the University’s activity is separate to your personal information being collected by the NHS and Department of Health and Social Care.  Your personal information relating to test registration and results is processed by NHS Test and Trace. Information about how they will use your data can be found here.

What is the legal basis for processing the data?

Consent given by individual to book a test slot.

If we are sharing your data with others who are we sharing it with?

Your personal information that is collected by the University is not shared with NHS, with the Department for Health and Social Care or with Public Health England at any point. 

The personal data will not be shared outside of the University of Leicester.

The personal data will not be shared or transferred outside of the EEA.

How long will we process your data for?

Your personal information collected by the University will be deleted 28 days after the last test is carried out within the testing programme.

What are your rights and how to enforce them? 

  • Right to withdraw consent
  • Right to be informed
  • Right of access
  • Right of rectification
  • Right to erasure
  • Right to data portability
  • Rights related to automated decision making including processing 

How to complain to the Information Commissioner’s Office

The Information Commissioner can be contacted on: 

  • Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK95AF
  • 0303 123 1113
  • ICO website

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