Professional Services
Procurement regulations and processes
Requirement identified
- Use in‐house provision where available or
- where the requirement is for research equipment or specialist machines, use the Equipment Data portal to check whether available from another university or
- use Mandatory University Contract if one in place, using Electronic Catalogues in Smarter Purchasing (if available) or
- if the above option(s) cannot fulfil the requirement please procure requirement following the appropriate process below.
| Estimated Contract Value (incl. VAT and any extension options) | Minimum procurement process (based on University T&Cs) | Managed by |
| Below £30,000 | Obtain one written quote and record locally, ideally using 'Request for Quotation' template | Procurer within the Department/Division. The Procurement Unit (appropriate Category Manager) should be engaged if the contract opportunity is to be openly advertised, as the Procurement Act 2023 sets strict rules when doing so. |
| £30,000 to £59,999 | Obtain three written quotes, using 'Request for Quotation' template | |
| £60,000 to Procurement Act 2023 threshold* | Obtain three written tenders | Procurement Unit, i.e. appropriate Category Manager. Managed via Delta e-tendering system. |
| Procurement Act 2023 threshold* | ProcurementAct 2023 tendering process |
*Procurement Act 2023 Threshold, incl. VAT = £214,904 for Goods and Services / £5,372,609 for Works