Arrival and Quarantine
In October 2021 the UK Government updated rules for those travelling to England from another country during coronavirus (COVID-19). What you must do depends on whether you qualify as fully vaccinated under the rules for travel to England.
There are different rules if you have been in a red list country or territory in the 10 days before you arrive in England. Red list rules apply whether you are fully vaccinated or not.
To check what rules apply to you please refer to the government website.
Red List countries
If any part of your journey takes you through a Red List country, you will be required to follow the Government guidance and stay in a quarantine hotel as soon as you arrive in the UK. You will need to pay for the hotel yourself, but the University will reimburse this cost up to a limit of £1,750 for bookings made between 1 and 11 August 2021 and £2,285 for bookings from 12 August 2021 onwards. Please see the terms and conditions below.
How to apply
You'll be able to submit an application for a refund (please note that you will not be able to access this link until you have fully registered with the University).
- When you have booked your quarantine hotel you will be able to submit an application to receive a refund from us once you have registered as a student of the University of Leicester. Within the application you must attach proof that you have paid for your quarantine hotel. We will not be able to process your application without this evidence.
- Students booking a quarantine hotel should attach the 'Passenger Locator Form Invoice' confirming your payment - you will receive this when making your booking.
- Once your application and evidence has been submitted we will begin the process of reviewing your application. Please note the deadline to submit evidence is 11.59pm on 29 October 2021, with the exception of students who have opted to commence the 2021/2 session online.
- If you are eligible for the scheme and have submitted the correct evidence you will receive a rebate against your fees. This will be actioned by 17 December 2021.
For all three lists there are additional rules, including taking a Coronavirus test before you travel.
Please make sure you have read and fully understood these rules before you travel. We recommend that you check the UK Government webpage regularly as countries may be moved from one list to another between now and the start of term, and the rules for each list may also change.
If Government guidance and requirements change, the University reserves the right to review this support package.
NB. The first day of term for the new academic year is 27 September 2021, so you should aim to arrive in the UK with enough time to complete quarantine (if required) by this date.
Further information and details of the support available and how to apply for this will be sent to applicants in due course and updated on the website as soon as possible.
Quarantine refund scheme terms and conditions
- The scheme is applicable to new and continuing students who have been assessed by the University as overseas fee payers and who are required by the UK government to stay in a government quarantine hotel on arrival in the UK for 10 days.
- The University will reimburse the cost of quarantine for one adult in one room, up to a maximum of £2,285 (for bookings from 12 August 2021 and £1,750 for bookings made between the 1 and 11 of August 2021). Costs incurred by family members and other dependants will not be covered by this scheme.
- To be eligible for reimbursement, students must be arriving in the UK and register either as a new student or a continuing student for September 2021 entry. If due to quarantine you are unable to register in person by 11 October 2021 you should contact email@example.com with evidence of any delays so they can liaise with your department and request a later start date for you. If you are not permitted to register you will not receive the quarantine refund. Furthermore, to qualify you must arrive in the UK on or after the 1 August 2021. Students who arrived prior to this date will not be eligible for the refund.
- Applications for refunds must be submitted by 29 October 2021 using the online form provided and claimants must have fully registered for their course for the 2021/22 academic year prior to applying for a refund. Students who exercise their right to cancel within 14 days of starting their degree course will not be reimbursed. Evidence received after this date will not be accepted and reimbursement will not be issued.
- Students who opt to commence studies online, where permitted, and who are expected to arrive after 29 October 2021 will be able to submit a late application for a refund. To be eligible to do so, students are required to have registered online and to have notified the Admissions team (new students) or had authorisation from their academic School (continuing students) of their intention to study remotely.
- Eligible students will be reimbursed by reducing fees owed to the University in the first instance. Where this is not possible, for example students who are 100% sponsored or who have already paid all fees in full, the University will reimburse the cost of the quarantine hotel in monetary value.
- The sequence of order for fee reductions will be to (i) reduce the second instalment of tuition fees; then (ii) accommodation instalment and if neither (i) nor (ii) is possible due to fees having been paid in full, monetary reimbursement.
- Monetary reimbursements, where made, will be issued by bank transfer to the bank account provided by the student (please note that the bank account must be in the UK). Cash or cheque refunds are not available.
- The University will require the official government Passenger Locator Form invoice as evidence. No other form of evidence will be accepted. Should government requirements change, the policy will be updated to reflect this.
- If the government guidance and requirements change, the University reserves the right to review this support package.
- The reimbursement scheme is not currently applicable to students intending to start their programme in January 2022, however this position will be reviewed in the context of government guidance in October 2021. Students who are due to start a PGT programme in January 2022 and who arrive for a Pre-sessional English course in October 2021 are advised to contact the English Language Teaching Unit for further guidance.
- The University will not reimburse any costs in addition to the £2,285 (for bookings from 12 August 2021) or £1,750 (for bookings made between the 1 and 11 of August 2021), for example, as a result of an extended period of quarantine resulting from a positive Covid-19 test.
- Costs of COVID tests, travel insurance or any other travel expenses incurred will not be covered (this applies to all students arriving from Green, Amber and Red list countries).
- The reimbursement scheme is not open to non-fee paying visiting and exchange students or those students coming for one semester only.
- Eligibility is restricted to students studying on a campus based programme at the Leicester campus. Quarantine reimbursement will not be available to Distance Learning students or those studying at other campuses or partner institutions.
- Postgraduate research students will be considered on a case by case basis as most programmes offer a degree of flexibility in terms of start dates. Students are advised to contact firstname.lastname@example.org in the first instance to discuss all options available to them. The University will only cover quarantine costs once in the 2021/2 academic year. Students who leave the UK once term has started and who are required to quarantine a second time on return to the UK will be expected to self-fund any costs incurred.