What our staff are required to do to keep campus safe

Travelling to work

You should do all that is possible to ensure you maintain social distancing while travelling to work. If you drive to work, you should travel individually. Staff should be aware that car parking spaces may be limited. Staff should contact the Security team to check availability of car parking spaces in good time, prior to return.

In accordance with the University transport survey and guidance from the Government, we are encouraged to avoid the use of public transport. If you must use public transport, you should maintain social distancing where possible and wear face coverings to minimise virus spread. If possible, take the opportunity to walk or cycle.

However regardless of how you travel to work, please wash your hands on arrival.

Social distancing

Outside of the home, social distancing has been proved to be the single most effective measure in minimising the spread of the virus. Therefore, staff are required to adhere to the social distancing guidelines wherever possible including:

  • While arriving at and departing from work.
  • While in work.
  • While moving within buildings and travelling between buildings.

Maintaining high standards of hygiene

Another key factor in ensuring your safety is to ensure you clean your hands regularly and well by either washing them or making use of sanitising gel. The NHS advice on how to do this properly is shown below.

Hand sanitisers are available at access points or within buildings. You are required to use these.

Kitchen facilities

Many buildings on campus have small, communal kitchen areas for use by members of staff and research students. To ensure social distancing measures are adhered to, where possible, communal kitchens should employ a ‘one in, one out’ procedure, with no more than one person being in the area at any time. A degree of staff cooperation and common sense is required, but areas where this applies have been marked accordingly, prior to reoccupation. It is advised that everyone washes their hands thoroughly for at least 20 seconds, in line with Government guidance, on entering such areas. 

Toilet facilities

Toilet facilities across campus differ greatly, ranging from single, lockable WCs to larger communal facilities. In all cases, we are asking colleagues to respect good hygiene, making a conscious effort to wash your hands effectively.

In the case of single, lockable facilities, staff are asked to leave the facility in a respectable condition. If waiting to use such a facility, staff should ensure they stand away from the door to allow the previous occupant the appropriate space to leave without breaking social distance guidelines.

In most cases, we have implemented a one in one out system for multi-occupancy toilet facilities with knock and call signs on the outer doors. Again, staff cooperation and common sense is required. Maintaining good standards of hygiene is important in line with Government guidance.

If using changing rooms or showers, you must be mindful of others, and leave the facilities in a condition you would like to find them.

Again, our cleaning teams have continued their regular cleaning regimes and increased cleaning of toilet and washing facilities dependent upon occupancy arrangements and toilet configuration.

Communal shared areas

With the objective of maintaining social distancing, we need to work collaboratively with other building and campus users. Catering outlets are open on a phased basis providing a more limited service than you are used to. You may wish to consider your own food on to Campus and should also consider:

  • Staggering break and meal times to reduce pressure on food outlets and breakout areas.
  • Using outside spaces for breaks.
  • Make use of space by utilising areas freed up by staff working remotely.

Corridors, staircases and lifts

Maintaining social distancing in the corridors of buildings will involve several factors. Where possible, a one-way system has been designed. If corridors are sufficiently wide, a marking down the corridor centre has been made to provide two ‘lanes’, in which a one-way system is implemented (e.g. always keep left).

Signage are placed at regular intervals along corridors, reminding persons to maintain social distancing from others. In sections of corridors where queues are likely to form (e.g. outside kitchen areas, toilets etc.), corridors are marked at appropriate intervals to ensure social distancing is maintained whilst queueing.

The use of lifts in buildings should be avoided at all times where possible and used only by disabled persons, or for the transport of large/heavy/hazardous materials where transport on stairways would not be possible or safe. We have increased the frequency of cleaning passenger lifts depending upon building occupancy. In most buildings, an ‘up route’ or a ‘down route’ has been designed. Where only one stairwell to a floor is present a central marking is placed, and a one-way system implemented (e.g. always keep left). Where this is not possible, staff cooperation is necessary and a verbal, alert procedure (i.e. shouting “Is anyone using this stairwell / Corridor?”) should be used.

Face coverings

Face coverings (non-surgical face masks, scarves etc.) may protect others from contracting the virus if for example you were asymptomatic but tend not to help protect the wearer. Physical distancing, hand washing and respiratory hygiene, are always the preferred option we can all adopt to prevent the spread of coronavirus. Therefore, the wearing of facial coverings must not be used as an alternative to any of these other precautions.

The Government is recommending wearing face coverings in enclosed spaces where social distancing is not possible and where you will come into contact with persons you don’t normally meet. It’s mandatory to wear face coverings when using public transport and the University has taken the decision to make face covering mandatory in all University buildings with the exception of single occupancy offices, where other precautions are specified through risk assessment and for those who cannot wear a mask for medical reasons. On your return to campus, you will be issued with a pack that includes a reusable face covering (although you can also use one that you’ve provided instead).

Face coverings can be made from home using templates provided by the Government. When applying or removing the covering, it is important that you wash your hands first and avoid touching your face. After each use, you must wash the face covering at 60 degrees centigrade or dispose of safely.

Supplies of PPE (not to be confused with standard face coverings) will be reserved for staff conducing activities where risk assessments have identified a need for such equipment i.e. for staff who normally use PPE in the course of delivering the activities for which they are employed. The University will not for example be providing FFP2 or FFP3 face masks for staff who do not normally use them.

Managing visitors and contractors

We need to take a pragmatic approach to accepting visitors on to campus, particularly in the short term. You should discourage all but essential visitors. This includes contractors and other service providers. Where it is essential, please ensure they are registered on Safe Zone, and that they are aware of the University’s procedures with respect to Covid-19. You should maintain a record of all visits. Any visitor who does need to come to Campus, should report first to the Security office. They will need to be registered on Safe Zone.

Staff with reasonable adjustments

The University is keen to ensure those colleagues who have specific needs and aligned reasonable adjustments are not disadvantaged by the working arrangements put in place as a response to COVID-19. If you have reasonable adjustments in place and feel you need these adjustments reviewing or further adjustments making, please raise these with your line manager who can then involve the necessary University support departments.

Online resources

If you have any specific concerns that cannot be dealt with by your line manager, please do not hesitate to make use of the following resources during this time.