Health, Safety and Wellbeing Committee

Terms of Reference and Membership 2019-20

Role

The University Health, Safety and Wellbeing Committee is established as the organisational custodian of the University of Leicester Health, Safety and Wellbeing Management Strategy and policies.  The Committee exists to provide guidance and reassurance to all university stakeholders in relation to the Health, Safety and Wellbeing management arrangements established to manage our key risks and activities.

It is important to note that the Committee does not merely exist as a consultative forum, but is established to ensure that significant actions are identified, resourced and implemented in such a way as the university can demonstrate that Health, Safety and Wellbeing are being effectively managed as a strategic priority.

Attendees at committee are expected to add value to the process and contribute to the outputs produced as a result of the Committee’s activities.

Responsibilities

To be responsible for:

a. Ownership of the University Health, Safety and Wellbeing Strategy (3 Year) and ensuring it is adequately resourced and implemented at all levels of the University.

b. Development of annual Health, Safety and Wellbeing Work Activity Plan to ensure the Health, Safety and Wellbeing Strategy is delivered in line with agreed timelines.

c. Ensuring Health, Safety and Wellbeing Strategy is actively engaged and embedded in all areas of the University’s undertakings.  The supervision of a regular series of audits and reviews of safety practice and procedure in the University.

d. Examining the level of competence and resource allocated to Health, Safety and Wellbeing across University activities.

e. Identifying key risks associated with University activities and reviewing the arrangements in place for managing these risks.

f. Receiving and reviewing reports resulting from accidents and incidents, and assessing any corrective or remedial actions implemented to prevent a recurrence.

g. Reviewing University management arrangements against any legislative changes or as a result of major incidents elsewhere (e.g. Grenfell Tower).

h. Considering reports arising from audit and monitoring activities, and agreeing any necessary corrective actions.

i. Ensuring active engagement with all relevant internal and external stakeholders.

j. Considering the response to any third party or enforcement interventions (HSE, Local Authority), and review any actions taken as a result.

k. Considering health, safety and welfare matters raised by members of the university community and assess their implications for the organisation.

l. Ensuring roles, responsibilities and accountabilities for Health, Safety and Wellbeing are clearly documented and agreed

m. Ensuring the Health, Safety and Wellbeing sub committees are structured, resourced and report in a manner consistent with the University Health, Safety and Wellbeing Strategy.

Measures and Outputs

a. Health, Safety and Wellbeing Strategy

b. Annual Health, Safety and Wellbeing Work Plan

c. Reports submitted by Committee members

 • A report from each of the Colleges

 • Estates and Campus Services

 • Wellbeing

 • Occupational Health

 • Health and Safety  Services

d. Annual review of Health, Safety and Wellbeing Competence and Training Plan

e. Risk Register review and report by exception

f. Audit and Monitoring Reports submitted by the Health and Safety Services team.

g. Annual review of roles and responsibilities

h. Sub-Committee minutes

Reports to

Council at least 3 times a year.

Membership

a. Geoff Green, The Registrar and Secretary (Chair)

b. Michael Flanagan, The Director of Estates and Campus Services

c. Neale Goff, The Director of Health and Safety

d. Martin Miller,  Head of Campus Services Operations

e. Rebecca Draper,  Director of Operations, College of Life Sciences

f. Penny Jackson,  Director of Operations, College of Science and Engineering

g. Ruth Daly,  Director of Operations, College of Social Sciences, Arts and Humanities

h. Paul Cullis, Chair of Biological and Chemical Hazards Working Group

i. Yuri Dubrova, Chair of the Radiation Safety Working Group

j. Nicola Junkin, University Health and Well-being Lead

k. Sarah Cavendish, Head of Student Support Services

l. Cathy Howells, Occupational Health Manager

m. Sana Ali,The Students’ Union Wellbeing Officer

n. Richard Tapp, One lay member of Council Appointed by Council (2021)

o. Peter Bradding, One member of clinical academic staff – Appointed by the Medical School (2021)

p. UCU Health and Safety Representatives

q. UNITE Health and Safety Representatives

r. UNISON Health and Safety Representatives

Duration of appointment

a-m are ex-officio.  Members appointed under n-o shall serve for up 3 years renewable.

Secretariat

Karen Bignold, Estates and Campus Services

Frequency of meetings

The Committee will normally meet at least four times in each academic year.

Quorum

Seven, including at least three trade union representatives.