Information for customers and suppliers

Thank you for working with the University of Leicester.

Paying invoices

Our preferred method of payment is via bank transfer. Our invoices provide details of where to make payments to. Please note that under the University's general terms and conditions payments are due within 30 days of invoices being issued.

Getting paid

Our aim is to pay all of our suppliers for approved invoices within 30 days of receipt of an approved invoice. To help ensure that your invoices are paid on time you should always request a University of Leicester Purchase Order before performing any work for the University and this purchase order number must be quoted on your invoice to us.

Supplier payment performance data

Financial year Invoices paid within 30 days of invoice date The amount of interest paid to suppliers due to a breach of the requirement in regulation 113
2018/19 69% £0
2017/18 69% £0
2016/17 68% £0
2015/16 58% £5.04

For the year to 31 July 2019 the University of Leicester paid 69% of invoices received within 30 days of the invoice date.  For those not paid within 30 days of the invoice date the reasons were:

  • Invoices were sent to the incorrect address for payment
  • Invoices did not quote a valid purchase order number
  • Invoices were disputed/ not approved
  • Invoiced price was different to that agreed with the supplier at the point of purchase order
  • Supplier incorrectly charged VAT on supplies where a VAT exemption certificate had been issued

For the year to 31 July 2019, 74% of invoices were paid within 37 days of the invoice date. The extra 7 days allows for the time for Accounts Payable to receive and pay valid invoices from suppliers sent to the incorrect address or for the University to reasonably consider, verify and resolve disputes with suppliers.

All invoices sent to the University of Leicester must quote a valid University purchase order number unless exemption has been agreed. Invoices received without a valid purchase order will be automatically rejected by our finance system and cannot be processed for payment until a valid purchase order has been issued and included on the invoice.